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Forms and Documents

Your clients can manage their 529 accounts in three ways:

  • Log into their account online
  • Call our Contact Center at 1-866-574-3542
  • Complete the appropriate form mailing it to the address listed on the form. The following forms are specifically for The Hartford® SMART529® plans.

For The Hartford SMART529 sales material, please go to Forms and Literature.

Form/ Document Used To Requirements
Account Features Form

Add, update or delete:

  • Automatic Investment Program (AIP) / Electronic Funds Transfer
  • Bank information
  • Interested party information
  • Reduced sales charge
  • Systematic Exchange Program
  • Systematic Withdrawal Program
  • To qualify for a reduced sales charge, your client must meet eligibility requirements.
  • Form requires the account owner signature.
  • See the Offering Statement for details.
Account Information Change Form

Add or change a Successor Owner

Update or change:

  • Address
  • Telephone number
  • Email address
  • Client's name
  • Owner of the account

A Successor Owner can be added over the phone up to 30 days after account is established. Changes to existing successor owner or additions after 30 days must be done in writing

Name changes require:

  • A notarized signature guarantee of your client's old and new signature by an authorized officer of a bank, broker or other qualified financial institution, OR
  • A certified copy of the appropriate legal documents establishing the name change.

A notarized signature guarantee is also required to change the account owner.

Payroll Direct Deposit Add, change or delete Payroll Direct Deposit instructions. Once the form is submitted, the client will receive a Payroll Direct Deposit Confirmation Form, which must be signed and submitted to the employer's payroll department. Payroll direct deposit will not take effect until the employer has accepted the signed form.
Designated Beneficiary Change Transfer all or part of the balance in the account to a new Designated Beneficiary.

See the Offering Statement for a list of eligible beneficiaries.

Note: If the new beneficiary is not an eligible family member, the change will be considered a non-qualified distribution. Non-qualified withdrawals are taxable as ordinary income to the extent of earnings and may also be subject to a 10% federal income tax penalty.

Distribution Request Form Request a full or partial qualified or non-qualified distribution.

A signed form is required for each type of distribution being requested (qualified or non-qualified).

We are required to file an IRS Form 1099-Q for distributions made during the calendar year.

Account Application Form Open a new account.

Required information includes:

  • Social Security numbers for the account owner and designated beneficiary
  • A residential mailing address for the account owner
  • W-9 Certification with the account owner signature.
Incoming Rollover/Transfer

Direct rollover from:

  • Another 529 plan
  • Education Savings Account (ESA)
  • Qualified Savings Bond (EE Savings Bond)
  • Another savings account (mutual fund, bank account, CD, etc.) to an existing account.
 
Employer Group Verification Form Financial professionals should use this form to identify Employer Groups where they have an arrangement to represent new account owners for The Hartford SMART529 Plan. This form must be signed by the Branch Manager and the 529 Program Manager. The signed Employer Group Verification Form must accompany New Account Applications.
Agent Authorization/ Limited Power of Attorney

Add a Registered Investment Advisor (RIA) and add Trading Authority to an account.

Unless authorized, only the account owner and employers of the Program Manager and its affiliates can access account information and make discretionary transactions.

To authorize financial professional access, your client must select an Authorization Level and sign the form under the witness of a notary. RIAs are automatically provided Level 3 access for SMART529.
Broker Dealer Change Form Change the financial professional firm listed on a SMART529 Account. This form must be signed by both the Account Owner and Financial Professional.
  • Section 3 should be completed by your new Financial Professional
Offering Statement Provides descriptions of the underlying funds, risks and considerations, and the participation agreement for this plan.  

 

West Virginia College Prepaid Tuition and Savings Program Board of Trustees Logo

SMART529 is offered by the West Virginia Prepaid Tuition and College Savings Program Board of Trustees and is administered by Hartford Funds Management Company, LLC (“HFMC”).

Investments in SMART529 are not guaranteed or insured by the State of West Virginia, the Board of Trustees of the West Virginia College Prepaid Tuition and Savings Program, the West Virginia State Treasurer's Office, HFMC, The Hartford Financial Services Group, Inc., the investment sub-advisors for the Underlying Funds or any depository institution and are subject to investment risks, including the loss of the principal amount invested, and may not be appropriate for all investors.

The Hartford SMART529 is available to all investors. West Virginia (WV) provides certain tax advantages to WV taxpayers that invest in The Hartford SMART 529. Before investing, an investor should consider whether the investor’s or designated beneficiary’s home state offers any state tax or other state benefits such as financial aid, scholarship funds, and protection from creditors that are only available for investments in such state’s 529 plan.

This information is written in connection with the promotion or marketing of the matter(s) addressed in this material. The information cannot be used or relied upon for the purpose of avoiding IRS penalties. These materials are not intended to provide tax, accounting or legal advice. As with all matters of a tax or legal nature, your clients should consult their own tax or legal counsel for advice.

Investors should carefully consider the investment objectives, risks and charges and expenses of SMART529 and its Underlying Funds before investing. This and other information can be found in the Offering Statement for SMART529 and the prospectuses or other disclosure documents for the Underlying Funds. Please read them carefully before investing or sending money. SMART529 college savings plans are distributed by Hartford Funds Distributors, LLC. Member SIPC

"The Hartford" is a registered trademark of Hartford Fire Insurance Company.

"SMART529" is a registered trademark of West Virginia Prepaid Tuition and College Savings Program Board of Trustees.

"The Hartford" is The Hartford Financial Services Group, Inc. and its subsidiaries.

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The material on this site is for informational and educational purposes only. The material should not be considered tax or legal advice and is not to be relied on as a forecast. The material is also not a recommendation or advice regarding any particular security, strategy or product. Hartford Funds does not represent that any products or strategies discussed are appropriate for any particular investor so investors should seek their own professional advice before investing. Hartford Funds does not serve as a fiduciary. Content is current as of the publication date or date indicated, and may be superseded by subsequent market and economic conditions.

Investing involves risk, including the possible loss of principal. Investors should carefully consider a fund's investment objectives, risks, charges and expenses. This and other important information is contained in the mutual fund, ETF or closed-end interval fund prospectus or summary prospectus, which can be obtained from a financial professional and should be read carefully before investing.

Mutual funds and the closed-end interval fund are distributed by Hartford Funds Distributors, LLC (HFD), Member FINRA/SIPC. Exchange-traded products are distributed by ALPS Distributors, Inc. (ALPS). Advisory services may be provided by Hartford Funds Management Company, LLC (HFMC) or its wholly owned subsidiary, Lattice Strategies LLC (Lattice). Certain funds are sub-advised by Wellington Management Company LLP and/or Schroder Investment Management North America Inc. Schroder Investment Management North America Ltd. serves as a secondary sub-adviser to certain funds. Hartford Funds refers to Hartford Funds Management Group, Inc. and its subsidiaries, including HFD, HFMC, and Lattice, which are not affiliated with any sub-adviser or ALPS. The funds and other products referred to on this Site may be offered and sold only to persons in the United States and its territories.

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